Conference regulations

Participation in the conference

1. Participation in the conference is voluntary.
2. By registering in the CPOTE 2026 conference system, you consent to the processing of personal data necessary for the organisation of the conference.
3. Users who do not complete the third step of registration will be removed from the database within 10 days of starting the registration process.
4. A registered user may cancel their registration by emailing us, provided the conference fee has not yet been paid. If the fee has already been paid, please see the cancellation policy in the "Conference fee" section below.

Conference format

1. The conference is organized in an in-person (stationary) format. Online participation is not possible.
2. Registered users will be informed by email of major changes resulting from force majeure (e.g., a pandemic).

Conference fee

1. Details about the conference fee are available here.
2. The Early Bird fee must be paid by June 15, 2026.
3. All conference fees must be paid by July 20, 2026.
4. A paid conference fee may be refunded before June 15, 2026, reduced by any applicable transfer/bank fees.
5. A paid conference fee may be refunded between June 16, 2026 and July 20, 2026 with a cancellation fee of €100.
6. No refunds will be issued after July 20, 2026.
7. Paid conference fees may be transferred to another person at any time without additional cost; however, participant type cannot be changed.

Invoice

1. Notify us by email if a proforma invoice (invoice with a 14-day payment term) is required. The administrative office requires 14 days to issue the invoice, starting from the date of request.
2. An electronic version of the invoice will be available in the user's account on the website within 14 days of our bank's receipt of payment.
3. A paper invoice can be mailed on request. To receive a paper invoice, please add a note in the fee panel. If the postal address differs from the billing address, please indicate this in the fee panel.

Abstracts

1. To submit an abstract correctly, complete the required fields in the conference system. No file upload is required; therefore, we do not provide a template for abstracts.
2. Abstracts of manuscripts accepted for presentation will be publicly available on the conference website (title, authors, affiliations, acknowledgements) after the Proceedings have been completed, for as long as the site is maintained.
3. Authors who wish to remove their abstracts from the website may do so within two weeks after the conference.
4. Abstracts for works not presented at the conference will not be published on the website after the conference.
5. Before the conference, abstracts are available only to registered users of the conference system. These abstracts cannot be removed from the website while they are scheduled in the conference programme.
6. Abstracts published on the website may be amended up to two weeks after the conference.

Conference paper

1. Manuscripts should be prepared using the Microsoft Word template provided by the CPOTE Organizing Committee. For more details, see here.
2. Manuscripts accepted for presentation will be available for download by conference participants as the Conference Proceedings.
3. An ISBN will be assigned to the Proceedings; however, they will not be made openly available online.

Post-conference publications

1. Selected articles will be recommended to scientific journals (see the procedure below).
2. Conference articles should be 8–12 pages long to allow further recommendation to a scientific journal.
3. A recommended article submitted to a scientific journal should be an improved and extended version of the conference article.
4. Submitted articles must be formatted by the authors according to the guidelines of the target journal.

Recommendation for journals – procedure

1. Selected articles will be recommended to journals based on the following criteria:
   1. Reviewers' ratings of the conference paper.
   2. Reviewers' recommendations.
   3. Presentation rating by the session chair.
   4. Session chair's recommendation.
   5. Match between the journal's scope and the conference paper.
   6. The final decision will be made by the Scientific Committee.
2. Reviews will be based on the work submitted and presented at the conference. Reviewers will not re-evaluate revised versions of papers after the conference.
3. Decisions will be announced to participants by e-mail by the end of February 2027.
4. If you do not want your article to be considered for journal recommendation, please email us.

Schedule

1. The detailed programme will include the presenter's name, affiliation (university/company) and the title of the presentation.
2. The organiser reserves the right to include co-authors in the programme.
3. The programme will be available on the conference website while the site or conference system is maintained; access will be restricted to registered users.
4. Upon written request from a participant after the conference, we can remove personal data and the title of the presentation from the online programme.

Presentations

1. Presentation formats:
   1. Slideshow (oral) presentation – 15 minutes for presentation plus 5 minutes for discussion.
   2. Poster presentation – the poster will be presented at the conference venue and discussed in a dedicated poster session.
2. During abstract submission the participant selects the preferred presentation format.
3. The Organizing Commitee reserves the right to change the presentation format from slideshow to poster. Participants will be informed about such change up to a month before the conference.
4. The author can upload the slideshow or poster file to the conference website. By uploading a slideshow or poster file, authors consent to other participants downloading these files.
5. Watermarking of presentation files is permitted to protect authors' rights.
6. The conference website contains a Q&A forum dedicated for scientific discussions.